Getting the Right Amount of Prints

If you are looking to save money on your copier lease then you should look towards your print spending. Far too many people spend more than they should be on their print costs. This is usually by no part of their own. They rely on their salesperson to be truthful and helpful, but not all are. Many just want you to get as many prints as possible to help themselves make more money. Here is a  to help you think about your budget and how to get the right amount of prints.

Here is what the tricky salespeople will tell you: it’s always better to get more prints than you think you need so that you won’t have to pay extra later on. You can get prints mid month if you want, but they will come at a higher cost per print. Because of this they will make it sound like getting a few more prints is worth it– just in case.

However, buying more than you need is often a waste of money every month. Even if they give you a discount of the print costs you will still usually end up spending more.

  • For example, you think you need 25,000 prints per month, but your leasing agent says you should get 30,000 just in case. They will even give you a discount on the prints. It may sound like a good deal until you do the math.
    • 25,000 prints x $.015 per print = $375 per month
    • 30,000 prints x $.014 per print = $420 per month.

That’s a difference of $45 per month on print costs! You will practically never be spending that much extra on prints if you need them.

Our best advice for getting the right amount of prints on your copier lease is to follow the 80% rule. This states that you should buy about 80% of what you would need on your busiest months. This gets you very close to what you will need on most months, and you can just buy the little more you need on the busier months. It’s always smarter to spend money on things you actually need instead of throwing money away every month on prints you never use.